The JCLC Advantage: Connect with Decision-Makers
When you exhibit at JCLC 2026, you gain direct access to a highly specialized and influential audience of library professionals.
Proven Purchasing Power: In 2022, 62% of conference attendees held leadership roles with significant decision-making authority, including Library Administrators, Managers, Supervisors, LIS School Faculty, and Consultants.
Diverse Institutional Reach: Our attendees represent the full spectrum of the library profession. Our most recent registration data shows a diverse audience breakdown:
- 49% Public Libraries
- 35% Academic Libraries
- 10% School, Special, and Library Schools
Next-Level Engagement with Whova
We are excited to announce that JCLC 2026 will utilize Whova, a premier event platform designed to drive attendee engagement and maximize exhibitor ROI. This new digital edge allows your organization to:
Capture Leads Effortlessly: Utilize Basic Lead Retrieval tools to build your database in real-time.
Personalize Your Presence: Create a customizable in-app booth profile that remains accessible to attendees throughout the event.
Showcase Your Value: Upload core content or offer promotional giveaways and raffles directly through the app.
Exhibit Hall Schedule
Move in on Wednesday, October 7
9 am – 1 pm
1 pm – 5 pm On-Site Vendor Service provided by DE Expo and Event Services
Dedicated No-Conflict Time for Exhibit Hall
Thursday, October 8
10:45 am – 11:30 am Grand Opening of Exhibits
2:30 pm – 3 pm Break with Exhibitors
Friday, October 9
8 am – 9 am Exhibitors & Coffee
3:30 pm – 5:30 pm Exhibitors Break & Poster Sessions
Saturday, October 10
8 am – 9 am Exhibitors & Coffee
1 pm – 1:30 pm Exhibits Closing Reception
Move Out on Saturday, October 10
2 pm – 6 pm
Reserve Your Exhibit Space
BOOTH PACKAGE: l0’xl0′ Trade Show Booths with 8′ tall x 10′ wide back drape and 3′ tall x 10′ deep side drape. Color TBD. Each Trade Show Booth includes (1) 6′ Black Skirted Table, (2) Padded Side Chairs, (I) Wastebasket with Liner, and (1) Booth ID Sign
JCLC 2026 Exhibit Space Options
Choose the tier that best aligns with your organization’s goals for visibility and engagement. All booth prices for Premium, VIP, and Standard include one (1) full conference registration; the Placement Center table does not include a registration.
| Booth Type | Description | Early Bird (thru May 15) | Regular (May 16 - July 31) | Key Distinguishing Benefits |
|---|---|---|---|---|
|
Premium |
Front Entrance Facing. |
$2,400 |
$2,400
|
Highest Visibility: Push notification via conference app, dedicated email blast to the full listserv, social media collaboration, and participation in the Passport Contest. |
|
VIP |
Corner & High-Traffic. |
$2,100
|
$2,200 |
Interactive Focus: Whova Banner, inclusion in a “VIP Highlight” email blast, and participation in the Passport Contest. |
|
Standard |
Strategic In-Aisle. |
$1,550 |
$1,750 |
Digital Edge: Includes basic lead retrieval, customizable Whova profile, and access to the Exhibitor Lounge. |
|
Table |
Placement Center/ Library Schools. |
$350 |
$400 |
Focused Engagement: Ideal for recruitment or small non-profit outreach. (Registration not included) |
Last Day to Cancel: Refund up to 30 days before the conference, minus the $120 processing fee.
Booth Type Details & Distinctions
Premium Tier: Ultimate Brand Recognition
This tier is designed for exhibitors who want to be the first point of contact for attendees.
- Location: Prime placement directly at the entrance.
- Exclusive Benefits: All the benefits of the VIP and Standard Tier, plus a push notification sent to all attendees’ mobile devices via Whova and a dedicated email blast sent exclusively about your organization to the conference listserv.
VIP Tier: High-Engagement Traffic
Designed for vendors who thrive on physical interaction and foot traffic.
- Location: Strategic corner spots or booths that face the high-traffic food/beverage and rest areas.
- Exclusive Benefits: Participation in the Passport Contest (driving attendees specifically to your booth to collect stamps) and an Instagram Live message opportunity from the exhibit hall floor.
Standard Tier: Essential Presence
Ideal for organizations focused on digital lead retrieval and a solid physical presence.
- Location: Reliable high-traffic aisles throughout the center of the hall.
- Digital Tools: Access to Whova digital engagement tools, promotional offers (giveaways/coupons) to your in-app profile.
Placement Center/Library Schools: Targeted Recruitment
A lower-cost option for non-profits or organizations specifically looking to fill roles within the Placement Center.
Note: This does not include a conference registration.
Exhibitor Terms and Conditions
| Feature | Detail |
|---|---|
|
Event Name |
JCLC 2026 Conference |
|
Event Dates |
October 7-11, 2026 |
|
Venue Name |
Spokane Convention Center (Spokane Convention Center) |
|
Primary Location |
Ballrooms 100ABC (25,276 sq. ft.) & FICA |
|
Estimated Attendance |
1,200 |
1. Exhibit Purpose and Eligibility
The primary purpose of the exhibit is the education of JCLC conference attendees. JCLC, Inc. reserves the right to determine the eligibility of any company or product for inclusion and may prohibit any exhibit deemed inconsistent with the conference’s educational mission.
2. Space Assignment and Use
- Assignments: Booth locations are assigned on a first-come, first-served basis at the sole discretion of JCLC, Inc.
- Subletting: Exhibitors may not assign, sublet, or apportion any part of their assigned space without written consent.
3. Financial Terms and Cancellations
- Pricing and Taxes: All booth rentals and additional equipment are subject to 9.1% Washington State Sales Tax.
- Cancellations: Exhibitors must notify JCLC in writing of any cancellation. Refunds are available up to 30 days before the event, minus a $120 processing fee.
- Unclaimed Space: Space not claimed by the opening hour of the exhibit may be reassigned without a refund.
4. Technical and Facility Services (Exclusive Providers)
Exhibitors must use the Spokane Convention Center’s exclusive in-house providers for the following services:
- Utilities: The Spokane Convention Center is the exclusive provider of all electrical, water, and air-drop needs.
- Telecommunications: The Spokane Convention Center operates a closed wireless network; no outside access points are permitted without prior approval.
- Audio/Visual: Any equipment connected to the house audio or video systems will incur a patch fee or require an on-site technician at a published hourly rate.
- Catering: All food and beverage must be ordered exclusively through Levy Restaurants.
- Clean Hall Policy: The “Clean Hall to Clean Hall” policy requires exhibitors to remove all refuse. Excessive refuse will trigger additional disposal fees.
For more information on exhibiting at Spokane Convention Center, visit: https://spokanecenter.com/for-exhibitors/
5. Shipping, Freight, and Decorating
- General Service Contractor: DE Expo & Event Services is the official decorator for JCLC 2026.
- Official Contractor: Melissa Petras, Sales and Marketing Manager | Melissa@designevents.com | (208) 765-2595.
- Freight Delivery: The facility cannot receive freight directly. All materials must be shipped to the DE Expo warehouse for delivery to the booth.
- Move-In: On-Site Vendor Service provided by DE Expo and Event Services on Wednesday, October 7, from 1:00 PM to 5:00 PM.
- Strike Time: Saturday, October 10, from 2:00 PM to 6:00 PM.
- Dismantling: Exhibitors agree not to dismantle their booths or crate materials before the official closing at 2:00 PM on Saturday, October 10
6. Fire, Safety, and Booth Construction
- Flame Retardancy: All decorative materials, including drapes, signs, and carpeting, must be flame-retardant.
- Booth Structures: Structures exceeding 120 square feet of roofed area require a single-station smoke detector.
- Aisles: Interior aisles must maintain a minimum clear width of 9’6”.
- Signage: Handwritten signs are strictly prohibited in public-facing areas; all signage must be professionally printed. Duct Tape is prohibited on facility walls; “UHU tac” or similar putty is recommended.
7. Sound, Visuals, and Conduct
- Noise Levels: Sound-producing devices are permitted only if the volume does not interfere with neighboring booths.
- Prohibitions: Absolutely no helium balloons, glitter, gum, or confetti are permitted.